Preparing for an IND Audit: A Guide for Recognised Sponsors in the Netherlands

As a recognised sponsor in the Netherlands, your company has the privilege of hiring international talent more efficiently. However, this status comes with responsibilities, including potential audits by the Immigration and Naturalisation Service (IND). At Global Leap Group, we understand the complexities of relocation and compliance. Here's a comprehensive guide to help you prepare for an IND audit and maintain your recognised sponsor status.

Understanding IND Audits

An IND audit is a thorough review of your company's compliance with Dutch immigration laws. As a recognised sponsor, it's crucial to meet all legal obligations to avoid penalties, fines, or even loss of sponsor status.

Key Steps to Prepare for an IND Audit

1. Conduct Regular Internal Audits

Perform periodic reviews of your compliance processes. Ensure all required documentation is in place and up-to-date.

2. Implement a Robust Record-Keeping System

Maintain meticulous records for all sponsored employees, including:

Copies of passports and residence permits
Employment contracts and job descriptions
Salary slips and proof of timely wage payments
Records of employment changes (promotions, salary adjustments)

3. Stay Updated on Salary Requirements

Regularly check and adjust salaries to meet IND's minimum thresholds for knowledge migrants (kennismigranten).

4. Establish a Notification Process

Create a system to track and report changes in employment status to the IND within 28 days, including:

End of employment
Job role changes
Address changes or relocations

5. Train Your HR Team

Ensure your HR staff is well-versed in IND regulations and understands the importance of compliance.

6. Prepare for Document Retention

Store all relevant documents securely for at least five years after an employee's employment ends.

Common Pitfalls to Avoid

Missing notification deadlines
Incomplete or outdated employee records
Failure to meet salary thresholds
Inadequate retention of required documents

Why Preparation Matters

Being audit-ready not only ensures compliance but also demonstrates your commitment to responsible international hiring practices. It safeguards your company's reputation and ability to continue attracting global talent.

At Global Leap Group, we specialise in simplifying the complexities of relocation and compliance. Our expertise can help ensure that every aspect of your international hiring process, including audit preparation, is handled with precision and care.

By following these steps and partnering with experienced professionals, you can approach an IND audit with confidence, knowing that you're well-prepared to showcase your compliance as a recognised sponsor.

Remember, successful audit preparation is an ongoing process. Stay vigilant, keep your records updated, and don't hesitate to seek expert advice when needed. With the right approach, you can maintain your recognised sponsor status and continue to build a diverse, international team that drives your business forward in the Netherlands.

Need help with your compliance? Reach out today!